Check-in inventory of fixtures

Before settling down in your new sweet home, you’ll have to conduct an inventory of fixtures describing the condition of the apartment upon your arrival. Even though you probably can’t wait to move in, don’t take this step lightly and stay alert. That way, you’ll be fully aware of what you can accept or not when you leave the place.

When does it take place?

After signing the lease agreement, and before you move in.

What’s it for?

The inventory of fixtures is a document that helps compare the condition of the apartment when you get in and when you leave. It forms the basis for the return of the lease deposit. If the owner notes damage when you leave the apartment, he’ll be using this document as a support. But the inventory also protects you: if you don’t conduct one, it will be legally assumed that you received the apartment in perfect condition. As a consequence, you won’t be able to claim anything if you’re accused of defects that were already there before you moved in, and it can sometimes prove very costly! In a nutshell, the inventory can help avoid misunderstandings and possible disputes at the end of the lease.

How is it done?

During the inventory of fixtures, your lessor and yourself will be visiting one by one every room of the apartment and take notes of the condition of premises and installations. 2 copies of the inventory of fixtures must be made: one for your lessor and one for you. If you see any trace of neglect or defect in the apartment, indicate it to your lessor and write it down on the document.

In order to be valid, both copies must be signed by you and your lessor.

Keep your copy of the inventory. It will serve as a basis of comparison for your check-out inventory.

What should I be on the lookout for?

You have to rigorously check all of the equipments in the apartment, notably:

• taps and plumbing

• toilet flush and shower tube

• plugs and light switches

• doors and windows

• hot plates, heating (feel free to turn them on to check if they’re working)

• household appliance: washing machine, microwave…

• lightning, bulbs

• closing of locks

If you’re moving in a furnished apartment, check all the household goods. Your landlord has to provide you with a comprehensive list of everything that’s at your disposal. Count the teaspoons! And if you notice something on the list that’s missing in the apartment, share it with your landlord.

The inventory of fixtures also provides an opportunity to setting up the beginning of your electricity consumption. Check electricity meters with your landlord: he’ll write down the numbers on the meter on the inventory form. You’ll need these to settle your EDF contract. 

Even if it might seem intimidating, be assertive! Feel free to take your time, to be careful and to double check what the landlord claims. If there are defects you don’t note during the inventory, your landlord might deduct them from your security deposit.

Once it’s done, can I go back?

If you notice something after the inventory took place and you didn’t mention it in time, notify your landlord as quick as possible. Legally, you have to notify him within 10 days by registered letter with advice of delivery. But a simple email can be enough for you to reach an agreement.